Wednesday, July 31, 2019

30 NEW PMI-PMP Free Questions and Answers (Part - 2)

This is in continuation of the earlier series of questions for PMI-PMP® examination. In this part, I've put mostly situational questions as well. 

[This series - Part - 1

I would suggest that you take this one and earlier post of 30 PMI-PMP Freee Questions Part - 1 together, when you do your practice. Note that these are not verbatim  questions from PMI-PMP exam, however, these questions covers the domains, processes, fundamentals of project management primarily from the PMBOK® Guide.

As mentioned in the previous series, to answer these questions, you need to have: 
  • Solid understanding of the PMBOK Guide,
  • Ability to apply that understanding in situational/contextual environments,
  • Real-world project management experience.

I also believe it will help you to proceed with the PMP Live Lessons or PMP 35 Contact Hours Online Course or PMP Exam Prep Book

Important Note: I see many aspiring PMPs directly going for the questions, when fundamental understanding of the PMBOK Guide is missing or almost nonexistent! It's like attempting to fly a plane without knowing much about it, e.g., components of the plane, terrain, impact of wind/weather etc. Can you ever learn to properly fly that way? 

First have your foundation strong - by referring a right video course or book or other material. Then attempt the questions. 

As I say in my interactions with aspiring PMPs: 
"On the road to PMP success, there are no shortcuts."

Again, I hope you enjoy doing the questions and it helps in your journey to be a PMP.



Question – 16: You are managing the security of the software systems being installed in your organization. There is minimal threat of software being stolen by outsiders or inside employees. However, you want to ensure that this risk is continuously checked so that you do not lose track of this risk. Where will you add this risk into?
A Risk Register
B Watch-list
C Probability and Impact Matrix
D Risk Analysis Report

Question – 17: For a railway line project connecting two cities, you have been assigned as the project manager. The details of work to be done is not yet clear, but you have started building on a plan. After weeks of effort, you along with your project management team members created a comprehensive document that defines the basis of all project work and how the work will be performed. When you show it to your sponsor, he agrees with all these aspects, but says you got one wrong. Which one of the following is MOST LIKELY that?
A The plan contains collection of a number of subsidiary plans
B The plan contains project life cycle, management review points and development approach of the project 
C The comprehensive document is a formal, written and authorized communication
D The plan contains a Gantt chart which shows the order of tasks and resource assignments

Question – 18: You have developed detailed description of the project and product to be developed by the project, along with the boundary conditions and acceptance criteria for the deliverables. Your team is currently executing on it when a new product work is requested by your customer. You got this change approved by the board for this new work. What should you do NEXT?
A Proceed to Direct and Manage Project Work process to implement this new work
B Update the scope and schedule baselines of your project 
C Update your team members about the scope of this new work
D Find out the associated quality related aspects to be incorporated 

Question – 19: Resources such as human, non-human and monetary resources are needed for your project. Currently, you are determining the monetary resources needed for your project. The project is currently at the beginning stages of the project. However, your sponsor wants to have possible estimate alternatives, rapidly. For this purpose, you decided to employ certain spreadsheets, simulation software and statistical analysis tool. Which tool and technique will BEST meet your needs?
A Alternatives analysis 
B Top-down estimating
C Bottom-up estimating
D Project management information system

Question – 20: A project manager is managing a project to install windshields in an office building. The customer which is a construction contractor has provided the specifications. The team is using a process to install and verify each shield. After the team adds the shield, the quality inspection team checks it and adds it to the control chart. In one of the weekly inspections, the project manager found that the process being followed is out of control. What drove the project manager to this conclusion?
A At least seven consecutive measurements are inside of the control limits
B At least one point is above or below the mean
C At least seven consecutive measurements are either above or below the mean but within the control limits
D At least five points are inside of the control limits are either above or below the mean

Question – 21: As a change in scope has occurred, the project manager assigned a team member to work on it. The team member is unsure about the process to be followed and approaches the lead engineer, who is also unsure about. As they could not reach any conclusion on it, they approached the project manager. The project manager called for a meeting with all the team members and asked to write a plan on how to proceed with changes. This is an example of:
A Conflict management via collaboration
B Good team building exercise 
C A lack of change management plan
D A lack of project management plan

Question – 22: A project lead in your project has identified an opportunity to potentially increase the project’s value. Which of the following is an example of enhancing that opportunity?
A By taking additional proactive actions so that she is not in unforeseen trouble
B By taking out insurance from a company so that potential cost can be reduced
C By providing copyright statements so that material or final product of the project is not misused
D By forming a complementary partnership with another company so that the project’s value is increased

Question – 23: For an engineering project, you have been planning many tests such as field tests, system tests, non-destructive tests. You are also determining the frequency of tests and inspection points for this project. In which process you can document all this information?
A Plan Scope Management 
B Create WBS 
C Plan Quality Management 
D Plan Project Management 

Question – 24: Knowledge management involves two kinds of knowledge – tacit and explicit knowledge. As a project manager, you should address both theses knowledge in your project. Of the following, which one describes explicit knowledge in the best possible way?
A Explicit knowledge is codifiable and includes emotions, know-how and experiences
B Explicit knowledge is not easy to express, but can be codified
C Explicit knowledge can be shared via lessons learned register, library services and project management information system (PMIS)
D Explicit knowledge is best managed by knowledge management tools and techniques, where tacit knowledge is by information management tools and techniques

Question – 25: You have created an optimal stakeholder engagement strategy mix to engage your stakeholders and your project has been into execution. While doing so, you collected the data on engagement levels of stakeholders, such as those who have been supportive or resistance of the project, and their level and type of engagement. Now, you want to know the differences between the desired level of engagement with the actual engagement level. What should you do? 
A Raise a change request to find the change in engagement levels
B Refer the work performance information 
C Use the stakeholder register to get this information
D Find this information from the lessons learned register 

Question – 26: You have been assigned as a project manager for a software development project. This project has seen high level attrition. Hence, you want to have a high level of cooperation among the team members, proper knowledge management, positive feedback and relationship with your stakeholders and high productivity from your team members. Which one of the following will help you the MOST in this case?
A Facilitation, networking, leadership and risk analysis
B Communication models, communication methods, communication skills and PESTLE
C Feedback, negotiation, OBS and organizational change management
D Networking, active listening, political awareness and cultural awareness

Question – 27: You are working in a software development project with many resources. A senior architect is not only involved in your project, but also working in other projects. During a design discussion, you found out the architect is not present and you are informed that he has been pulled into another work urgently needed by another project. What should you do to find the availability of this architect?
A Speak with the functional manager of the architect
B Check the project documents
C Review the team management plan
D Go through the resource histogram

Question – 28: A project manager is working on a health services project for which quality is of utmost importance. Recently, the quality assurance department of the organization, during management of quality, performed a quality audit of the project. However, they found that some of the items have been implemented inefficiently, and that could lead to defects later on. What should the project manager do?
A Work with the quality department to implement the change recommended
B Document recommended corrective actions and then submit them to the change control board
C Add the results of the audit to the lessons learned so that they can be referred later on
D Meet with the manager of the quality assurance team and figure out the root cause of the problem

Question – 29: Your organization is developing a new generation of solar powered car, which is expected to be rolled out by 2022. Recently, the Government has mandated the length and width of solar powered vehicles. Beyond a certain specification, the taxes are expected to be levied. You want to find out the optimum length and width of the car, which will meet the specifications by the Government, without attracting more taxes and also will be attractive to customers, appealing to the eyes and will need minimum recharging. Which one of the following techniques would you employ? 
A Ishikawa diagram to find out the problems with the current design, which may add more taxes.
B A control chart which will find out all possible data points within the specification limits of the Government.
C A design for X to find out which variables can influence the car design the most and adjust accordingly. 
D A scatter diagram with the available data points. 

Question – 30: You and your team have worked months in a project and is about to complete the project. However, due to changes in business conditions, your customer terminated a project before it is complete. What should you do NEXT?
A Stop all work on the project and release the team immediately
B Update the project management plan to reflect it and seek senior management’s approval
C Work with the team to document and update lessons learned register so that it can be used later on
D Call up a meeting with the customer to know what went wrong to prevent the termination


The question set is available in the embedded document below. The answers are also part of this document.

For all answers with detail explanation, subscribe to this site and send a mail (from your GMail id) to

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Tuesday, July 30, 2019

30 NEW PMI-PMP Free Questions and Answers (Part - 1)

In last few months, many aspiring PMPs have requested me to put a few sample questions. As a matter of fact, in your PMI-PMP® examination, you can face varieties of questions - direct ones, ITTO related questions, document/plan related questions, questions related to process interactions, leadership/strategic management related questions and of course, situational questions.

These questions  are based on my years of teaching project management practitioners from different industry verticals. Over years, I've the privilege to interact with thousands of aspiring PMPs and learning from them. There have been many successful PMI-PMPs who have also provided inputs while preparing these questions, without whom it would not have been possible.

In this series, there are 15 questions, which you can try. Here, I've put mostly situational questions as I believe such kind of questions, tests you understanding in the best possible way. 

To answer these questions, you need to have: 
  • Solid understanding of the PMBOK® Guide,
  • Ability to apply that understanding in situational/contextual environments,
  • Real-world project management experience.

As mentioned earlier, this also addresses the need of many professionals who have requested me to put some sample PMP questions so that can proceed with the PMP Live Lessons or PMP 35 Contact Hours Online Course or PMP Exam Prep BookI hope you enjoy attempting these questions and it helps in your preparation for the exam. 

[This series - Part - 2] 



Question – 1: A project manager is working on a blockchain development project to enhance the security of financial transactions for a bank. After months of working, the team delivered a product to its client for acceptance. Suddenly, the manager gets a call that some security features in the product developed, are missing. What is the FIRST thing the manager should do?
A Inform the team to start building the missing features into the product and work right away.
B Get the team together and reprimand them for building a product that does not meet the customer expectations
C Inform the client that the product has passed all of its internal inspections which is done during scope verification processes and hence, it must be fine
D Call a meeting with the customer to understand what exactly is missing and try to find out a solution afterwards

Question – 2: A project manager (PM) is managing an international software project, which will be done phase wise for a duration of one and half year. The project is 3 months through and the team has delivered the first drop for phase -1 of the project. Currently, the PM is holding a weekly status meeting, when one of the team members points out that an important stakeholder is running into a problem with one of the features of the current version of the software. The team member thinks that there is a high probability that the stakeholder will ask for a change in that feature, even though that change would be out of scope of the current release. The PM discusses the case with the team member and understands that if the stakeholder requests that change, there is a high probability that the change control board would approve the change. What is the BEST action for the PM to take?
A Ask the team member to get familiar with the feature so that the feature can be implemented and that way the risk also will be mitigated
B First add the risk to the issue log, discuss it with the stakeholder and update after certain information is available
C Schedule a meeting with the stakeholder to discuss the risk
D First add the risk to the risk register and then gather information about its probability and impact

Question – 3: You are the project manager of an accounting project. You have just finished defining the scope for the project and started creating the Work Breakdown Structure (WBS). To create a proper WBS, you went to the organizational process asset library and found a WBS from a past project. You are now using it as a current reference. Based on it you have started breaking down the deliverables. Which of the following tool in  Create WBS process are you using?
A Decomposition
B Templates
C Historical Records
D Brainstorming

Question – 4: One of your senior technical resources has a number of conflicts with other team members on many designs and technical aspects. After initial investigation, you found out it is not what the person says, but how it is said that makes other team members uncomfortable. On the other hand, the senior technical person feels his effort is not really appreciated by other team members. Which form of power will be MOST effective in this case?
A Ingratiating power
B Guilt-based power 
C Persuasive power 
D Referent power

Question – 5: You are the project manager for a Genome editing project. Due to scarcity of right scientists, you need to have them from a manager of another project in the same organization. However, the other manger informs that though you can take some of his resources, they have performance problems. Which is following should be the BEST response by you in this situation?
A Avoid the other manager henceforth
B Notify senior management regarding this issue and get the staff needed
C Call a meeting with the manager and try to figure out why the other manager suggested those resources and how to together to reach mutually agreeable solution
D Inform the manager that you know exactly which members are needed and the other manager should give the needed resources

Question – 6: You are managing a project under fixed price contract. The contract has been signed and the budget at completion for the project is $10,000,000. There was an $1,800,000 overhead cost which your company had to cover from one of its earlier projects. It’s now four months into the project and the costs for the project have exceeded $8,200,000. As the project has now consumed the entire fee, your organization will be forced to pay for all costs on the project from this point onwards. What’s the BEST way to describe this situation?
A The cost performance index of the project is below 1.0 
B The project has been overrun on cost front
C The project has reached the point of total assumption
D The project has ceased to be profitable for your organization

Question – 7: Your team has decided to use Bluetooth technology for your smartwatch project. With this technology, the smartwatch can connect to smartphones, tablets and even hand-held devices. However, the team members do not have the domain expertise on it and hence you decide to form a forum on this technology. Here team members can participate in the discussion, raise questions, fix issues which are technologically unique and also can share information on the latest standards and practices. What kind of communication dimension is considered by you while creating this forum? 
A Official
B Formal
C Vertical
D Hierarchical

Question – 8: You are managing an engineering project whose deliverables are auto components. However, your team is having trouble completing object design tasks due to lack of expertise. Hence, you decide to take few of the pre-qualified sellers from Organization's database and do an analysis on them to find out, who would be more suitable for the project and add them to the stakeholder register. This activity is known as:
A Stakeholder engagement
B Initiating the project
C Stakeholder analysis
D Analytical technique

Question – 9: A project manager is managing a project with an estimated budget at completion of $500,000. Her team should have completed 40% of the work by now according to the schedule. However, at the last status meeting, the team reported that 35% of the work has actually been completed. The team has already spent $225,000 so far on the project. As a supervisor to this manager’s project how best would you BEST describe the project?
A The project is ahead of schedule and over its budget 
B The project is behind schedule and over its budget 
C The project is behind schedule and within its budget
D The project is ahead of schedule and within its budget

Question – 10: You are a project manager for a railroad construction project in a mountainous terrain. Because of many geographical constraints involved, you are very careful in preparing the plan that establishes the criteria and the activities for developing, monitoring, and controlling the schedule and containing appropriate control thresholds. Which of the following will best help you to prepare this plan? 
A The project charter, the project management plan, scheduling software and the PMO templates
B The risk management plan, the assumption log, the schedule management plan and the milestone list
C The resource requirements, the lessons learned register, commercial databases and scheduling methodology
D The project scope statement, the risk register, the project team assignments and the physical resource assignments

Question – 11: You are working on a third-generation electric bicycle project for one of your key customers. You, your team, and your entire stakeholder feel that the work has been completed. However, your customer feels that one of the deliverables has not been done properly. What is the BEST way to handle this conflict?
A Enter the administrative closure and then contract closure procedure as the project has been decided to be complete
B Discuss with sponsor for the way forward and request the sponsor to inform the customer
C Call up a meeting with the customer and find out what the actual issue so that both of you can find out a solution
D Close the project and collect the fees what has been given by the customer so far

Question – 12: You are in the final stages of the procurement closure with one vendor. On payments, there is an ongoing negotiation as the contract was Fixed price with incentive fee. The vendor has delivered earlier than expected and hence the additional money paid by your organization should be divided with 60:40 ratio. However, the vendor is not ready to do so and wants to keep the entire amount. You have tried many other approaches in negotiation, but the vendor is not ready to oblige. What should you do?
A Conduct another procurement audit to find out the defects in the delivery and penalize the vendor. 
B Accept the situation that negotiation has failed and hence close the contract.
C Take the help of the senior management team in negotiating with the vendor.
D As everything else has failed, find out what can be done in via litigation in courts. 

Question – 13: You have been assigned to a new generation drone building project by your organization. The previous project manager has left the organization and this project has been known to have many quality-related to issues. You want to know about all the quality issues reported, any corrective actions taken so far and also the summary findings of control quality measurements. What should you do?
A Check the issue log to find out all the quality issues 
B Review the quality management plan to determine the steps to be taken
C Go through the quality reports to get these details
D Discuss it with the project sponsor as you are new to the project

Question – 14: You are managing a hardware project. In one of the walkthroughs of newly implemented functionalities, a team member shows a prototype of a new feature that they will provide a better user experience to the customer. Initially you were not aware of this feature as it was not in the scope and came to know that the customer has requested to one of the team members and the team member has developed the prototype. What this is known as?
A Scope creep 
B Gold plating
C Alternatives Methods
D Voice of Customer

Question – 15: You are working on a construction project whose output is a mall in the heart of the town. After identifying risks for the construction project, you find that a chemical being used on your building cannot be applied in rainy conditions. You also come to know that your schedule for coating the buildings clashes with rainy days in that locality. However, as the project cannot be delayed beyond the rainy season, you decided to just work around the rainy days. This is an example of which strategy?
A Mitigate 
B Exploit 
C Accept 
D Transfer


The question set is available in the embedded document below. The answers are also part of this document.

For all answers with detail explanation, subscribe to this site and send a mail (from your GMail id) to

PMP Live Lessons - Guaranteed Pass:
Book for PMP Exam Prep: