Friday, January 13, 2023

Management Yogi's Hybrid-Agile (CHAMP) Certification: 5 More Tips on Agile and Hybrid-Agile Management


Hybrid-Agile management, monitoring, tracking and reporting are complex, even for a seasoned management practitioner. With some key and important tips, you can manage such project quickly and easily. In this post, you will learn five more tips on Agile and Hybrid-Agile Management. This is in continuation of the post I’ve had earlier:

CHAMP Certification: 5 Tips for Agile and Hybrid-Agile Management

I’d suggest that you go through those tips before proceeding with the below new tips. All these tips are taken from the below certification course: 

Certified Hybrid-Agile Master Professional (CHAMP)

As noted earlier, many of these tips, specifically for Agile Management, are also mentioned in the Mastering MS Project Agile course.

So, these are next 5 tips with one bonus tip in the end.

Tip # 6: Add Task Board views in to your QAT. (Hybrid-Kanban, Hybrid-ScrumBan)

This tip can also be used Hybrid-Scrum projects, too.

Like Sprint Progress and Sprints, one can add various Task Board related views into the QAT. To add the commands:

  • Go to the Backstage view > Options.
  • Select Project Options > Quick Access Toolbar.
  • Choose Sprints Tools | Sprints Tab.
  • Select Task Board and Views commands.
  • Use “Add >>” to add the commands into the QAT.

After you add the commands, the commands will be shown in the QAT. 

Isn’t it much easier that way? You can quickly access the Task Board and Task Board Sheet views to know and understand the data available. 

Tip # 7: Move to the Next Sprint. (Hybrid-Scrum)

When a Sprint gets closed, many don’t know what to do with the tasks or features. Below operations are performed, incorrectly:

  • Deletion of those tasks or features.
  • Deactivation of those tasks or features.
  • Manual movement of them into future Sprints.

Most of the time, none of the above ones are needed, because a command is specifically available for you! It’s the Move to Next Sprint command. To do so:

  • Select the task (or Card) in the Current Sprint Board view.
  • Right click.
  • Use the Move to Next Sprint command.

As shown, we have selected the tasks of ‘Check points to install alarms’ and used the Move to Next Sprint command. This will automatically move the tasks into the next Sprint.

Now a tricky question for you:

What happens when the next Sprint is not planned?

Don’t see the answer before you try!

Scroll down to see the answer.

If you are saying that command will be grayed out or disabled, then you are correct!

Tip # 8: 100% Complete – then and there! (Hybrid Scrum, Kanban or ScrumBan)

In the previous tip, did you notice another command in the popped-up menu: Mark 100% Complete? I’d guess you did! What is that command used for?

That command is sometimes used when you want to complete the task then and there, i.e., on that workflow state or column. To do so:

  • Select the task (or Card) in the Task Board view.
  • Right click.
  • Use the Mark 100% Complete command.

In the above Task Board view, did you notice that the Move to Next Sprint command is disabled? Can you tell why?

Because we are using only the Kanban part of the Hybrid-ScrumBan project. 

Tip # 9: Fine-tune % Complete in the Board views. (Hybrid Scrum, Kanban or ScrumBan)

As a practice, CHAMP certified professionals know how to set the % Complete for the traditional (waterfall) and Agile part of a Hybrid project. They know all the secrets on how to manage and track such a project.

Sometimes, they also fine-tune the % Complete value of a task represented as a Card, which is different from the % Complete set for the workflow state or the column. To do so:

  • Select the task (or Card) in the Task Board view.
  • Right click.
  • Choose “Information…”, which opens-up the Task Information dialog box.
  • In the opened-up box, enter your desired % complete. 

You can also double click on the Card to get the Task Information dialog box. 

As shown above, you can change the “Percent complete:” field in the opened-up Task Information dialog box. While the “In Progress” workflow state has been set as 50%, the individual task can be set as 72%, 85% or any other percent you want.

Tip # 10: Delete a Sprint. (Hybrid-Scrum)

There is no command available to delete a Sprint! How does one delete one or many Sprints?

For this purpose:

  • Open the Manage Sprints dialog box. It can be via,
    • Project tab > Properties group > Manage Sprint command, - OR - 
    • Sprint Tools > Sprints tab > Sprints group > Manage command. 
  • Select the Sprint you want to delete.
  • Press the “Delete” key on your keyboard.
  • The Sprint will be deleted. 

As shown, we have a number of Sprints planned. Now, let’s say you want to delete Sprint 9. You just have to select the Sprint and press delete command on your keyboard. The Sprint will be deleted.

Bonus Tip # Deleting Multiple Sprints

To delete multiple Sprints, select the Sprints together and press delete command on your keyboard. All the selected Sprints will get deleted. 

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